BNS Employee

This template is downloaded from http://project-management.magt.biz

BNS Employee

Global Manufacturing Company Inc 795 E DRAGRAMTUCSON AZ 85705USA

Tel:

Fax:

+167774292297

+1-212-9876543

[email protected]

GMC/000/ERP123

Marc Arnecke, PMP

DEVELOPMENT AND IMPLEMENTATION OF AN ERP SYSTEM

ERP Application in Execution of Catalytic Converter Manufacturing

Project Human-Resource Management Plan

The Project Human-Resource Management Plan is a component of the Project Management Plan that describes how the roles and responsibilities, reporting relationships, and staff management will be addressed and structured.The project has an outline of the individuals each with a responsibility. The project manager will be in charge of operations but will work in close coordination with the organization’s quality assurance team. The project manager will report directly to the management of the organization. The project team will be reporting to the project manager. There is a formal structure with which the members of the project will work.

Revisionsand Distribution

Revision

Release date

Distributed to*

Client

Consultant

JV Main office(s)

All project mgmt. dept.

Sub-contractors

Suppliers

Rev. 0 (draft)

29/10/2013

*)Detailed distribution lists shall be prepared for each distributionevent. Further details as per the project communication plan

Amendments

TheProjectHuman-Resource Management Planfrom time to time may require updates. Any amendment to this planshall be informed to the change control board by use of the changerequest form and approved by the project change control board priorto distribution. Only revised parts of the plan will be distributedalong with the approval and shall be accompanied by instructions howto implement the changes.

Theinitial page numbering system (to be added upon initial approval)will be a normal continuous numbering displayed in the lower rightcorner of each page. In the event that pages have to be added,characters shall be added to the number. In case entire pages aredeleted, the corresponding page shall be replaced by a blank pagestating “page removed”.

Eachadded/changed pageshall have the revisionnumber anddate ofapproval displayed on the bottom of the page.

ProjectSponsor Approval

Prepared by:

Reviewed by:

Approved by Proj. Sponsor:

Place, 03/03/016

Place, 10/03/016

Place, 17/03/016

Marc Arnecke, PMP

Project Director

Mathew Jones

On behalf of Steering Committee

James Andrew

Project Sponsor for Global Manufacturing Company

Tableof Contents

Revisions and Distribution 2

Amendments 2

Project Sponsor Approval 4

Objective 1

Other Project Plans 1

HR Requirements in Overview 2

Description of Roles &amp Responsibilities 3

Project Manager 3

QA &amp QC Manager 3

QC Inspector (on-site) 4

QC Inspector (off-site) 4

QA Eng. 5

QA Eng. (submittal review) 5

Document Controller 5

Responsibility Assign Matrix (RAM) 6

Staffing management 7

Staff Acquisition 7

Resource Calendar 7

Training 7

Performance Review 7

Recognition and Rewards 7

Objective

Inorder to deliver the project successfully, staffs with the rightskills and experiences are needed.

Theaim of the HRManagement Planis toidentifyand define the necessaryroles and positions and toassess howcritical the respectiveroleforthe successof the project is. Rolesare therefore categorizedin proficiency levels andappropriate measures areplanned toclose possibly existinggaps.

Subjectof this planningis also thesubsequentuse of personnel.

Missingor incorrectpersonnelcan meana significant riskforthe project`s success.Please refer totheProject RiskManagement Plan.

OtherProject Plans

Thisproject communication management plan forms part of the overallproject management plan. Further project plans to be read inconjunction to this project quality management plan are:

  1. Project Management Plan,

  2. Project Scope Management Plan,

  3. Project Requirements Management Plan,

  4. Project Schedule Management Plan,

  5. Project Cost Management Plan,

  6. Project Quality Management Plan,

  7. Process Improvement Plan,

  8. (this Project Human Resource Management Plan),

  9. Project Communication Management Plan,

  10. Project Risk Management Plan,

  11. Project Procurement Management Plan,

  12. Project Stakeholder Management Plan,

  13. Project Financial Management Plan,

  14. Project Health and Safety Management Plan,

  15. Project Environmental Management Plan,

  16. Project Claim Management Plan.

HRRequirements in Overview

SN

Role

When needed?

Desired Skill Level

Actual Skill Level

Skill Development Strategy

A

B

C

D

A

B

C

D

01

Project Manager

Project Initiation through Project Closure

X

X

Send for PMP training

02

QA &amp QC Manager

Develops the project quality management system and prepares the project quality management plan and the process improvement plan and revision(s) thereto.

X

X

Attend refresher course

03

QC Inspector at site

Verifies the quality of material and/or intermediate products.

X

X

Recommend training

04

QC Inspector off the project premises

Verifies the quality of material and/or intermediate products.

X

X

Attend refresher training

05

QA Engineer

Contributes in process improvement planning

X

X

N/A

06

Submittal Review Engineer

Receives and reviews submittals from sub-contractors and suppliers and checks completeness of the document.

X

X

Go for training

07

Document Controller

Documentation

X

X

Training

A =proficient, B = well experienced, C = experienced, D = basic

Descriptionof Roles &amp ResponsibilitiesProjectManager

TheProject Manager

  • Prepares the project management plan and revision(s) thereto.

  • Participates in and manages project planning activities.

  • Manages, reviews, and prioritizes the project work plans with objective to stay on time and on budget.

  • Provides status and progress reviews to Sponsor and receives directions.

  • Manages and supervises project team.

  • Brings issues to the Sponsor as needed and makes recommendations.

  • Identifies required project team members and forms project team.

  • Motivates and coaches project team members.

  • Monitors contract compliance.

  • Manages change orders.

  • Conducts risk management analysis.

  • Meets facility and resource requirements.

  • Reviews deliverables.

QA&amp QC Manager

TheQA &amp QC Manager

  • Develops the project quality management system and prepares the project quality management plan and the process improvement plan and revision(s) thereto.

  • Distributes the project quality management plan and relevant documentation to sub-contractors and suppliers.

  • Monitors the effectiveness of the project quality management system and recommends and implements improvements when required.

  • Performs project audits.

  • Ensures that all quality requirements are collected and informed to the concerned persons and parties.

  • Directs and manages all quality related processes on the project including all inspections, testing, audits, verifications, approvals etc..

  • Verifies that production activities and deliverables or part(s) thereof are in accordance with applicable standards.

  • Attends client quality management meetings.

  • Chairs the regular QA &amp QC meetings with sub-contractors and suppliers.

  • Coordinates, manages and controls the compilation of the project quality file.

  • Reviews project staff qualifications and determines training requirements.

  • Monitors and controls the remedial action of all issued non-conformance reports and closes all client complaints related to project quality.

  • Coordinates project requirements with the procurement manager.

  • Coordinates all quality related correspondence with the client and/or the client representative.

  • Archives the project documentation upon completion of the project.

  • Supervises the activities of the subsidiary staffs.

QCInspector (on-site)

TheQC Inspector at site

  • Verifies the quality of material and/or intermediate products.

  • Monitors the production of all products and/or intermediate products.

  • Inspects during all stages of the production process.

  • Verifies the quality of products and/or intermediate product.

  • Documents inspections and tests conducted on materials, products and/or intermediate products.

  • Maintains checklists.

  • Identifies risks and issues with quality.

QCInspector (off-site)

TheQC Inspector off the project premises

  • Verifies the quality of material and/or intermediate products.

  • Monitors the production of all products and/or intermediate products.

  • Inspects during all stages of the production process.

  • Verifies the quality of products and/or intermediate product.

  • Documents inspections and tests conducted on materials, products and/or intermediate products.

  • Maintains checklists.

  • Identifies risks and issues with quality.

QAEng.

TheQA Engineer

  • Contributes in process improvement planning.

  • Establishes best practices.

  • Develops and implements quality assurance procedures.

  • Ensures compliance to established processes and procedures.

  • Participates in project auditing.

  • Reviews project documents.

  • Analyzes non-compliances and recommends accordingly.

  • Contributes to change control.

QAEng. (submittal review)

TheSubmittal Review Engineer

  • Receives and reviews submittals from sub-contractors and suppliers and checks completeness of the document.

  • Verifies that proposed materials and/or intermediate products are in accordance with the project requirements and specifications.

  • Marks deviations and either corrects them or comments or asks for re-submission if necessary (depends to severity of deviation).

  • Updates and communicates approved material list.

DocumentController

ResponsibilityAssign Matrix (RAM)

SN

Task

Roles as described above

Project Mngr.

QA &amp QC Mngr.

HR

Documentation

Submittal Eng.

QA Eng.

01

Requirement definition

R

02

Launch of project

R

03

Hiring of staff

I

R

C

04

Definition and acquisition of hardware

R

05

Installation of hardware

RC

R

06

Training

R

07

Testing of the system

R

I

08

Launch of the system

R

I

09

Documentation

R

Key: R= Responsible for completing the task

A =Accountable for ensuring task completion,

C =Consulted before any decision taken

I =Informed of taken decisions

Note: Foreach task only one role can be accountable.

StaffingmanagementStaffAcquisition

Resourceswill be provided by the Global Manufacturing Company. The same doesemanate from the fact that the company requires to conform to the ITstrategic vision when it comes to execution of various functionswithin the company. The staff who will be expected to carry out theproject will be sourced through interviews. The goal is to ensurethat the project attracts the best brains when it comes to theexecution of the ERP system project. The human resource departmentwill take the initiative of advertising the position upon whichinterested candidates who have the expertise in the field will behired to provide the services for execution of the project. Mr. Alwill oversee the process because he is the project manager and willbe wellplaced to understand the expertise of the candidates.

ResourceCalendar

Resourceswill be made available based on the stage of the process. Forexample, the initiation phase primarily entails collection ofinformation that is required for carrying out the project. The fourstages, initiation, planning, execution and closure stage has adefined activity. Resources needed for each activity will be madeavailable based as stipulated by the phase. However, adjustments canbe made depending on the needs of the project.

Training

Trainingfor IT staff is mandatory. Software developers and programmers needto be trained on the IT infrastructure of Global ManufacturingCompany. They need to have knowledge on the same so that they conformto all of the requirements of the company when it comes to thedevelopment and implementation of the ERP system. Further, staffhired will have to be inducted as a way of ensuring that they arewell placed to handle the task ahead of them. Finally, staff atGlobal Manufacturing Company must be trained on how to use the systemupon completion of the project.

PerformanceReview

Projectreviews will be done after every three months. The reviews will bedone in conformity with the feedback given by the buyers. The samedoes arise out of the fact that many of them put orders to GlobalManufacturing Company. The ERP system handles the entire process fromorders received, to the manufacture and finally delivery of theservices to the customers. Feedback given by the customers willdictate the review of performance of the ERP system.

Recognitionand Rewards

Theability of staff to effectively utilize the project will serve as ameasure of recognizing them. Those who can handle the systemeffectively will be given rewards in terms of an increase incompensation and incentives as determined by the organization’smanagement.